Bid Instructions - General Requirements

The following instructions are generally applicable to all RFB’s/RFP’s. However, the specifications of the respective solicitation shall prevail. All bids must be in US currency.

Bids must be received on, or before, the date and time specified. All times indicated are Eastern Standard Time or Eastern Daylight Savings Time.

Bidders MUST return a minimum of one fully executed original (bearing blue ink signature) of all applicable documents required by the respective RFB/RFP Specifications, and the required number of copies thereof to:

New York State
Office of Court Administration
Contract and Procurement Administration
42 Karner Road
Albany, NY 12205

or to address otherwise specified in the RFB/RFP documents.

Bidders are to use all RFB/RFP Documents as issued. DO NOT RETYPE OR AMEND any portion of this solicitation. Failure to comply may result in disqualification of bidder’s reponse.

All bids and proposals must be submitted in a sealed envelope, package or carton and marked precisely in the manner set forth in the rfb/rfp. The complete bid/proposal, including all properly executed, required RFB/RFP forms, must be received in full at the designated UCS - OCA office on or before the announced “Due” date and time.

The envelope must be clearly marked in large block letters on two sides as follows:

“DELIVER IMMEDIATELY
SEALED BID”

The lower left corner must be marked -
“BID - DO NOT OPEN”
“OCA/C&PA - “ (ENTER BID NUMBER)
“BID DUE DATE & TIME” - (AS STATED IN SOLICITATION)

The time of receipt shall be determined by the time electronically stamped, or other certified method, at the designated location.

Proposers are wholly responsible for reviewing this listing regularly up to the designated due date and time prior to submitting a Bid/Proposal to ensure that no addenda or announcements have been issued for the solicitation.