STATE OF NEW YORK
UNIFIED COURT SYSTEM
TITLE STANDARD: |
SENIOR COURT CLERK |
Effective Date: 10/01/1996
Title Code Number: 9441103
Salary Grade: 21
Jurisdictional Classification:
C
DISTINGUISHING FEATURES OF WORK: |
Senior Court Clerks are assigned to courts in New York City, NassauCounty, Suffolk County, and the Ninth Judicial District. Senior Court Clerksserve as part clerks swearing witnesses, polling jurors, maintaining custodyof exhibits and keeping court minutes in individual assignment system andother parts. As part clerks, Senior Court Clerks are responsible for thesupervision of uniformed court personnel who have peace officer statusand who guard prisoners and maintain security in the courtroom. SeniorCourt Clerks also work in court offices where they supervise Court Assistantsand other court personnel engaged in processing prisoner correspondence,reviewing calendaring decisions, motions for sufficiency and preference,and orders for conformance with decisions. Senior Court Clerks may alsosupervise a full-time branch office of a court staffed by Court Assistants,be designated to act in the absence of the Chief Clerk or Commissionerof Jurors, and perform other related duties.
TYPICAL DUTIES: |
Prepares, calls and annotates the court calendar. Advises central jury room as to juror requirements; maintains impaneling Records and maintains records of court proceedings. Examines court documents to ensure their accuracy, completeness and Contacts attorneys or parties to the case by note, telephone, or letter Prepares orders, warrants, decrees, summonses, conditional discharges, Communicates with outside agencies such as the police, probation, defense Answers telephone and over-the-counter inquires from attorneys, judges, Discusses daily court activities (scheduling of cases, calling of calendar, Supervises uniformed court personnel assigned to maintain security in Informs the attorneys and parties to the case of the action taken on Assists attorneys and parties to the case in moving cases on the calendar Interprets orders, decisions, judgments, pleadings and motions to determine Assigns work responsibilities to court personnel and monitors performance. Makes use of various types of electronic data, word processing, and Gathers the documents pertaining to a case and places these in a file Compiles statistical information such as the number of cases pending, The above statements are intended to describe the general nature
records; takes juror attendance; polls jurors; swears in jurors; arranges
for meals, transportation and lodging for sequestered jurors; administers
oaths to witnesses; and maintains custody of exhibits.
legal sufficiency.
if submitted documents and forms do not comply with statutes or procedures.
violations of probation and other court forms to be submitted to the Judge
for signature.
attorneys and mental health clinics in order to coordinate the court's
activities with said agencies.
parties to the case, the public and court personnel regarding court procedures
and the filing of court documents.
etc.) with the Judge.
court parts.
an order through the use of post cards, the telephone, or by preparing
a statement for the Law Journal.
by accepting affidavits, notices of appearance, written consents of guilty
pleas, motion papers or other court documents, or otherwise by having all
parties ready for the trial or conference.
the directives of judges and the reliefs sought by attorneys and parties
to the case.
information processing equipment to obtain, originate, verify or modify
information in areas such as case management, document review, or maintenance
of court or administrative records.
in order to create and maintain an accurate and permanent record of each
case.
the number of cases handled by a particular court part or trial term, calendar
entries, fines paid, etc., by entering the information on the appropriate
statistical tally sheets.
and level of work being performed by persons assigned to this title. They
do not include all job duties performed by employees in this title, and
every position does not necessarily require these duties.
KNOWLEDGE, SKILLS, AND ABILITIES: |
Knowledge of court forms, documents, procedures and policies in the Knowledge of legal terminology, statutes, and rules as set forth in Knowledge of court procedures such as jurisdiction, venue, service of Ability to understand and interpret written material such as laws, rules, Ability to coordinate and monitor work assignments of subordinate personnel. Ability to communicate directions and information to staff, attorneys Ability to prepare accurate, coherent, logical and concise written communications Ability to perform mathematical calculations using addition, subtraction, Ability to determine appropriate courses of action in handling problems
court of assignment.
the Civil Practice Law and Rules (CPLR), Criminal Procedure Law (CPL),
Penal Law (PL), and Family Court Act (FCA).
papers, motions, subpoenas, affirmations, calendar practice, trial procedures,
handling evidence, judgments, warrants, indictments, and pleas.
regulations, and apply this material in the review of court forms and documents.
and the public either in person or over the phone.
in the context of reviewing documents or completing forms and handling
correspondence.
multiplication and division.
or situations and facilitate their resolution.
QUALIFICATIONS: |
Two (2) years of permanent service in any competitive title in the Unified A Bachelor's degree from an accredited college or university; An equivalent combination of education and experience.
Court System;