Electronic Filing

If you are using the electronic filing system for the first time, it is essential that you read the"Help Guide & Instructions" before you begin. You should print out the "Guide" and refer to it while you complete your financial disclosure statement.

Electronic filing allows most Unified Court System employees who are required to file annual financial disclosure statements to do so online, using CourtNet or the Internet. When you are ready to work on your statement, click on the File Online (Financial Disclosure Form) option, found in the menu on the left. You will be asked to provide your Account Name and Password. Your Account Name is your UCS Retirement Number. A new Password will be given to you each year that you file. Your Account Name and Password are mailed to you in one letter each year, before the filing deadline. The first time you enter your Account Name and Password, you will be asked to change your Password, to a Password known only to you. This ensures the security and confidentiality of your financial disclosure statement. Please keep that Password in a secure location. Once you have entered your Password, your financial disclosure form will appear on the screen.

You may work on your statement over as many sessions as you wish, and from different locations. You can exit the statement, and save the information you have entered, whenever you wish. As a security measure, your data is not saved on your computer. The data is encrypted and transmitted to our secure server where it remains encrypted until the next time you log in and use your form. You may print your statement, one page at a time or in its entirety, at any time.

When you complete your statement, you must enter your Signature Key before the statement can be filed. The Signature Key is mailed to you in a separate letter, at the same time the Password letter is mailed. Once you have entered your Signature Key, click on the “Sign and File” button. Your statement is checked for completeness. If you failed to answer a question, or if you did not complete all required fields in a question, the system will not accept your statement. You will be given a “Validation Report” that will indicate all you need to do to properly complete your statement. If all questions have been completely answered, your statement will be accepted. You will be given a “Validation Report” that confirms that your statement has been filed. At this time your data is locked so that you can not make any changes in your statement, although you can continue to view and to print it.

The electronic filing system can only be used to file statements due in the current calendar year, so each year we will close it on December 31. It will reopen in March of the next year, at which time you will receive a new Password and Signature Key if you are required to file in that year.