April 28, 2017
This responds to your inquiry (17-34) asking whether it is ethically permissible to send, in response to a defendant’s guilty plea by mail to a Vehicle & Traffic Law charge, a letter advising the defendant what his/her sentence will be if the court accepts the plea.1 In addition, the letter would advise defendants that if they wish to change their plea to not guilty, they should appear in court at a specified date and time.
The Committee recently advised that a judge may not send a form letter to defendants who plead guilty by mail advising them that they may change their plea to “not guilty” and either appear in court for a pre-trial conference or negotiate a reduction in charges with the local prosecutor. A judge should not be in the position of advocating a negotiated plea or in any way indicating a predisposition in the matter. As the Committee stated in Opinion 16-09:
Plainly, this letter, as drafted, appears to compromise the impartiality of the judiciary because, rather than advising a defendant of all options available to him/her..., it rejects the option the defendant has already chosen and demonstrates a bias against accepting mail-in pleas.
Accordingly, you may not mail this proposed letter to defendants in response to a mail-in plea of guilty, as it is inconsistent with the independence and impartiality of the judiciary (see 22 NYCRR 100.2[A]) .
Enclosed, for your convenience, is Opinion 16-09 which addresses this issue.
Very truly yours,
George D. Marlow, Assoc. Justice
Appellate Div., First Dep’t (Ret.)
Hon. Margaret T. Walsh
Family Court Judge
Acting Justice, Supreme Court
1 The sentence would include the amount of the fine, the amount of time the defendant’s license would be suspended, the number of points assessed and the amount of the risk assessment fee.