| Section
123.02 General filing requirements
No material submitted
to a Supreme Court Law Library pursuant to section 102(4)(c)
of the Executive Law will be accepted for filing therewith
unless the following requirements are met:
(a) All material submitted must be in the form of microfiche
or ultrafiche cards and must comply with the provisions of
subdivision (b) of this section, unless the submitting agency
shall certify that such material cannot be obtained commercially
in such form, in which event the material shall be in the
form prescribed by subdivision (c) of this section.
(b) Form for material submitted in microfiche or ultrafiche.
(1) Material submitted in the form of microfiche or ultrafiche
cards shall display the full text of the code, manual, volume
or publication of which it is a part.
(2) There shall be included with such cards a separate written
index of the material displayed thereon, including the following
information for each entry:
(i) the name of the publication, including the volume number
and volume title if applicable;
(ii) the name of the publisher or the name of the organization
responsible for writing the material, whichever is more useful
for identification purposes;
(iii) the date of publication;
(iv) the name of the State agency adopting the publication;
and
(v) cross-references to the NYCRR sections which reference
the publication pursuant to section 102(1)(c) of the Executive
Law.
(c) Form for material submitted when microfiche or ultrafiche
are unavailable.
(1)(i) If the material were published in a permanently
bound volume, the bound volume itself must be submitted
for filing. Neither photocopies nor pages from bound volumes
will be accepted.
(ii) If a soft-bound publication contains less than 100
pages, it must be placed in a rigid-cover binder.
(iii) If the publication is self-covering, i.e., the cover
and the inside pages are made of the same or similar stock,
the publication must be placed in a rigid-cover binder.
(2) Loose-leaf publications must be bound in the loose-leaf
binder specially manufactured and imprinted by the publisher
for storing the pages.
(3) The following information must appear on an adhesive
label placed in the upper left-hand corner of the front cover
of each publication or, if the publication is enclosed in
a binder, in the upper left-hand corner of the front cover
of the binder:
(i) the name of the publication, including the volume number
and volume title if applicable;
(ii) the name of the publisher or the name of the organization
responsible for writing the material, whichever is more useful
for identification purposes;
(iii) the date of the publication;
(iv) the name of the State agency adopting the publication;
and
(v) cross-references to the NYCRR sections which reference
the publication pursuant to section 102(1)(c) of the Executive
Law.
(4) A rigid-cover binder may not contain more than one publication
nor more than one edition of a periodical or series publication.
(d) If for any reason the nature of the material makes it
impractical for a State agency to comply with any of the provisions
of this section, the agency may request the Chief Administrator
of the Courts to grant an exemption therefrom.
(e) No material which is a United States statute or a code,
rule or regulation published in the Code of Federal Regulations
or in the Federal Register shall be submitted.
Historical Note
Sec. filed March 4, 1985; amd. filed Feb. 12, 1996 eff. Jan.
30, 1996. Amended (b)(2)(v) and (c)(3)(v). |
