Frequently Asked Questions

General Site Information

1. Which courts are included in WebCivil Supreme?
WebCivil Supreme contains cases from the Civil Supreme Courts in all 62 counties of New York State (Albany, Allegany, Broome, Bronx, Cattaraugus, Cayuga, Chautauqua, Chemung, Chenango, Clinton, Columbia, Cortland, Delaware, Dutchess, Erie, Essex, Franklin, Fulton, Genesee, Greene, Hamilton, Herkimer, Jefferson, Kings, Lewis, Livingston, Madison, Monroe, Montgomery, Nassau, New York, Niagara, Oneida, Onondaga, Ontario, Orange, Orleans, Oswego, Otsego, Putnam, Queens, Rensselaer, Richmond, Rockland, St. Lawrence, Saratoga, Schenectady, Schoharie, Schuyler, Seneca, Steuben, Suffolk, Sullivan, Tioga, Tompkins, Ulster, Warren, Washington, Westchester, Wayne, Wyoming and Yates).

2. Are all cases displayed?
Information is available for all cases except for those filed under Article 81 of the Mental Hygiene law, or those which have been sealed.

3. How often is the data updated?
The following counties receive updates four times daily - Bronx, Dutchess, Erie, Kings, Nassau, New York, Orange, Putnam, Queens, Richmond, Rockland, Suffolk and Ulster. All others are updated once a day.

4. How far back in time does the data go? This varies by county. Because each county added its entire active caseload when it began using the current case management system there may be cases which began earlier than the following dates: Nassau (1979-1980), Westchester and Suffolk (1981), Dutchess, Orange, Putnam and Rockland (1983), Bronx, Kings, New York and Queens (1986), Erie and Richmond (1988). The remaining counties were added in 2002.

Case Search

1. How do I find a case in WebCivil Supreme?
You may search for a case in one of three ways:

Index Search – search by entering the Index Number of a case. Please be sure to use the correct format which is NNNNNN/YYYY where NNNNNN is the index number, containing up to six digits e.g. 123456 and YYYY is the four digit year e.g. 2006). You may limit your search to one particular county (remember, most counties use the same numbering scheme so it is possible to encounter the same index number in multiple courts). Finally, you may choose to sort your search results by Index Number (the default), Defendant Name, Plaintiff Name, County or Appearance Date.

Party Search – enables you to search on the name of one of the parties. You can select the party as Defendant, Plaintiff or Either defendant or plaintiff. Please remember that most courts enter an individual’s name as Last Name, First Name (e.g. Smith, John). You may limit your search to one particular county by selecting from the drop-down list of county names and you can also select a specific year in which the case was filed to further limit your search. By default only those cases which are Open are returned – if you wish to see closed cases please select All as your Case Status. All cases matching the criteria you entered will be returned – if you wish to only view those with a future appearance on the calendar set Return only Cases with Future Appearances to Yes. Finally, you may choose to sort your search results by Index Number (the default), Defendant Name, Plaintiff Name, County or Appearance Date.

Attorney Search – allows you to look for cases for a particular Attorney or Law Firm. Enter the name of the attorney or firm and select whether you are looking for cases in which they represent the plaintiff, the defendant or either. You may limit your search to one particular county by selecting from the drop-down list of county names and you can also select a specific year in which the case was filed to further limit your search. By default only those cases which are Open are returned – if you wish to see closed cases please select All as your Case Status. All cases matching the criteria you entered will be returned – if you wish to only view those with a future appearance on the calendar set Return only Cases with Future Appearances to Yes. Finally, you may choose to sort your search results by Index Number (the default), Defendant Name, Plaintiff Name, County or Appearance Date.

2. I know a case was filed with the county clerk last week – why doesn’t it show up? Even if an index number has been purchased only those cases for which a Request for Judicial Intervention (RJI) has been filed are available online.

3. I entered an index number but it says No cases found - why is that?
Please make sure that you are entering the index number in the correct format, which is NNNNNN/YYYY where NNNNNN is a 6 digit number and YYYY is the 4 digit year of original filing. You may omit any leading zeroes (e.g. 012345/2006 may be entered as 12345/2006). Remember that only those cases for which a Request for Judicial Intervention (RJI) has been filed will be displayed. Please remember too that the only cases available through this website are those in Civil Supreme Court.

4. Why can’t I find my case when I search using the name of the Defendant? You should verify the spelling of the name which you entered. Please remember that most courts enter an individual’s name as Last Name, First Name (e.g. Smith, John). You should also check that you have selected Defendant (the search defaults to the name of the Plaintiff).

5. My case is in New York City Civil Court – can I see the details here?

The only cases available through this website are those in Civil Supreme Court.

 

Court Calendar Search

1. How can I find court calendar information?
You may view the calendar for either a specific Court Part or a Judge/Part. Please enter a County, then select either a Court Part or a Justice from the drop-down lists and press Find Calendar. You may select any of the hyperlinked search results to view the corresponding calendar, and then click on the caption for any of the cases displayed to view the details of that case.


Attorney/Firm Calendar Search


1. Can I produce a calendar of my law firm’s cases?

Simply enter part of or your firm’s entire name into the search field and select whether you are searching on all the words you entered or the exact phrase. Then click on Search Calendar. Select one of the options from the search results to generate a county-by-county calendar listing of your firm’s pending appearances.


Document Search


1. How can I search for a scanned decision?

The fastest way to search is by using the index number of the case (if you wish you may narrow this down to a particular county). Alternatively you may perform a text search for specific names or expressions which appear in decisions.


2. Why can’t I find the decision in my case?

Please bear in mind that not all courts scan all of their decisions (some may not scan any). This is determined by each individual court, and may also be impacted by factors such as protecting sensitive personal information (for example, decisions in matrimonial cases are not posted online).



Troubleshooting


1. Which browsers do you currently support?

We support the following browsers:

           AOL version 9.0 and above

          Firefox version 1.5 and above

          Internet Explorer version 6.0 and above

          Netscape version 7.0 and above

          Safari version 4.19 and above


You may encounter problems using older versions of these browsers and we strongly recommend that you upgrade to the latest versions. Please note that we cannot guarantee that you will be able to access WebCivil Supreme using a handheld device such as a Blackberry or web-enabled cell phone.


2. Why is it that when I click on the links for detail screens nothing happens?

Many of the screens open in a new window – if you have any kind of pop-up blocker this may prohibit them from opening correctly. We recommend that you disable your pop-up blocker when using the site.


3. I am an attorney and the address you are showing for me is incorrect – how can I change it? Each court maintains its own dictionary of firm/attorney names. Contact the court directly to have your information changed for that court. This is not the same information that is contained as part of attorney registration. To change attorney registration information contact:

     Attorney Registration Unit
New York State Office of Court Administration
PO BOX 2806
Church Street Station
New York, New York 10008

or e-mail: attyreg@courts.state.ny.us or fax: (212)428-2804. You can check attorney registration information online at http://www.nycourts.gov/ - select Attorneys then Attorney Directory.