Division of Technology & Court Research Pretrial Services Agency Information and Reports

You are only required to annually report on those that are placed under the supervision of the pretrial service agency. 

All cases continuing supervision by your agency in 2021 should be entered or copied over to the new spreadsheet. It’s okay if they are counted in both years as long as they are being supervised in both years.

Feel free to email: [email protected] with suggestions. However, we can’t make any changes to the current tool after distribution. We will keep them in mind for the following year.

Each new case that’s placed under supervision should be entered into the data collection tool. So if one individual has multiple cases that have been placed under supervision, either in the same county or different counties, each case should be counted separately.  

Yes, those that have not appeared should be included in the data collection tool.   When you are filling out the close-out reason for those cases where the person didn’t show, select “never showed/no contact made” as the close-out reason. 

Yes, if the person is under your supervision and “contact” or “placement” is required, please include them in the data collection tool.

You are only required to annually report on those that are placed under the supervision of your pretrial service agency. 

If a person’s supervision continues into another year, do not enter a close out date and leave that field blank. Only enter a close out date when the case is closed.

You may select “Unknown” in the dropdown selection.

Please fill out the data collection tool as best as possible. You may also select “Other” as an option where available.

The data collection tool is an excel spreadsheet built by OCA to assist agencies in collecting all of the required data points to be compliant with section 510.45, subdivision 5-A-G of the bail law. 

The data collection is always available on the Office of Court Research Public Website along with an instructional video and a PDF of the instructions.

At the end of the year, OCA will send a survey form to collect the aggregate data for all supervised cases to your agency’s generic mailbox. Please monitor this regularly as all communication will be sent to the generic email you provided to us.

For questions about the report or procedures please email: [email protected]

Columns highlighted in pink are locked because they contain formulas that calculate from other columns. These columns will automatically calculate and do not require data entry.